Basic File Operation in MS Word

Basic File Operation in MS Word | IT Computer Guruji

CREATING NEW BLANK DOCUMENT -

When you run MS-Word, it opens a new blank document and default name is Document1.

Steps:

1. Click the File tab and then click New button. Blank Document are highlighted by default. You can also choose sample templates and then Click on create button or
2. Press (Ctrl+N) from keyboard
3. MS Word 2010 allows you to apply built-in templates from a wide selection of popular Word templates, including resumes, agendas, business cards, and faxes

OPENING AN EXISTING DOCUMENT-

Open option allows you to open an existing word document from either the hard disk or other media attached to the computer.

Steps:

1. Click the File tab, and then click Open or Press (Ctrl+O). 
2. In the left pane of the Open dialog box, click the drive or folder that contains the document. 
3. In the right pane of the Open dialog box, open the folder that contains the document that you want.
4. Click the document and then click Open. 

SAVING A DOCUMENT-

The first time you save a Word document, you have to assign a name and choose the folder in which to save it.

Steps:

1. Click on File tab and choose save option or Press (Ctrl+S) or Click save button on Quick Access toolbar
2. Then Save As dialog box will appear (if you are saving file first time)
3. Specify the file name & location
4. Click on save button

SAVE AS DOCUMENT WITH NEW FILE -

Save As allows you to save the current document under a new file it also allow to save the document with different format and version of MS-word like MS-Word old version and html format, pdf etc.

Steps:

1. Click on file Tab and choose Save As option or Press (F12) then Save As dialog box will appear
2. Specify the New file name and choose format from save as drop down list
3. Click on save button.

CLOSING A DOCUMENT-

When you want to close the current document without closing the application you can choose close option.

Steps:

1. Click on file tab and choose Close Option or Press (Ctrl+W)
2. If the file is not saved before the close operation, MS-Word display a dialog box confirming the saving of file

PRINTING A DOCUMENT-

MS Word allow you to print your document on paper.

Step:

1. Click on print button from file tab or press Ctrl+P from keyboard. The print dialog box open.
2. Set the basic setting according to your need like no. of copies, etc.
3. Click on ok button.

EXIT FROM MS-WORD-

Exit option allows you to quit MS-Word application.

Steps:

1. Click on file tab and choose Exit option or Press Alt+F4 or
2. Click on close button on title bar .
3. If the file is not saved before the close operation, MS Word display a dialog box confirming the saving of file.